🥋 Schedulous for BJJ

Built for academies that
take the mat seriously

Track promotions, manage class schedules, retain members through the hard months, and give your academy its own branded app.

Get the founding deal See all features

Zero obligation · No credit card · No commitment to buy

Sound familiar?

What bjj owners deal with

✕

Tracking who's ready for promotion across multiple belt levels and stripes

✕

Managing mixed-level classes where white belts train alongside purple belts

✕

Following up with trial students who came once and haven't returned

✕

Knowing which members haven't trained in 2 weeks before they cancel

How Schedulous helps

Built for how bjj actually works

Growth

Trial conversion pipeline

Every trial student enters your pipeline. The system tells you who to follow up with and when so they don't join the academy down the street.

Lead Pipeline

+4 this week

$2,840/mo potential

New

5

Sarah M.

Hot

Website form · 2hrs ago

$149/mo

Jake R.

Walk-in · yesterday

$99/mo

Toured

3

Lisa K.

Hot

Loved morning class

$199/mo

Tom B.

Wants to try BJJ

$149/mo

Trial

3

Alex P.

2 classes done

$149/mo

Maria C.

Starts Monday

$199/mo

Won

4

Chris D.

Signed yesterday!

$199/mo

Priya S.

3-month commit

$149/mo

Retention

Know who's about to quit

Members who drop from 3x/week to once get flagged. Reach out before the cancellation email arrives.

At Risk

3 need outreach

$447/mo at stake

Marcus J.

High $149/mo

No visits in 18 days · was training 3×/wk

Diana L.

Medium $149/mo

Dropped from 4×/wk to 1× · missed last 3

Ryan T.

High $149/mo

Failed payment 3 days ago · card expired

2 high
1 medium
Updated 5 min ago
Operations

Gi, no-gi, comp, kids. One schedule.

Manage every program with its own schedule, instructors, and capacity limits. Members book through your branded app.

Today's Classes

5 classes · 74 booked
Day Week

6:00 AM

Morning Fundamentals

Coach Mike

18/24

9:00 AM

Foundations

Almost full

Coach Sarah

7/8

12:00 PM

Competition Team

Coach Alex

12/16

5:30 PM

Evening All Levels

Almost full

Coach Mike

22/24

7:00 PM

Open Mat

Open

8/30
Automation

The system handles the follow-up

A trial student checks in. A follow-up task appears. A member misses 2 weeks. They surface in your queue. You just show up and coach.

System Activity

12 actions today

New lead: Sarah M. from website form

2 min ago
Follow-up task created Welcome email sent

Payment failed: Marcus J. · $149/mo

1 hr ago
Front desk notified Recovery email sent to member

No visit in 14 days: Diana L.

3 hrs ago
Added to retention queue Check-in reminder task created

100th check-in: Coach Mike

Yesterday
Milestone posted to community feed

Oscar

Answering for BJJ · right now

Online
Do I need to buy a gi to try a class?
No — for your first intro you can wear any comfortable gym clothes. If you like it, we'll sort a gi for you.
What's the difference between fundamentals and all-levels?
Fundamentals is drill-heavy for white and blue belts. All-levels mixes technique and live rolls across every belt.
I've trained before. Can I skip fundamentals?
Sure — Coach Dave can place you in all-levels after one assessment class. Want me to book it?

Channels

📞 Calls 💬 SMS ✉️ Email 🌐 Web chat
Oscar AI

Oscar books intros while you teach

New prospects hit your website at 9 PM with questions about gi sizing and class schedules. Oscar answers in seconds and books the intro class — so you walk in the next morning with a full mat.

  • Answers gi, rank, and schedule questions around the clock
  • Books intro classes and trial weeks without you lifting a phone
  • Follows up with trial students who didn't rebook
  • Hands off anything nuanced — a coach picks it up on the dashboard
Meet Oscar
Community

Your bjj community, alive in their pocket

🥋 Every promotion, PR, and first-class moment shows up in your gym's private feed — posted by your coaches, or automatically by Schedulous. No algorithm. No ads. Just your people.

  • 100% reach Every post reaches every member — no feed sorting, no suppression.
  • Auto-celebrations Milestones your members care about, posted without anyone having to remember.
  • Coach-led culture Instructors post directly to the feed from their phone between classes.
  • Private to your gym Members of your academy see it. Nobody else.

Community

🥋 BJJ · private feed

Live
CD

Coach Dave

Coach 🥋 Promotion

· 2h

Huge night on the mats. Jake earned his Blue Belt after 18 months of grinding. Proud of this one.

🥋
Belt ceremony · Fundamentals
🔥 ❤️ 💪
You and 42 others
· 15 comments
SM

Sarah M. Long time coming. Congrats Jake! 🎉

MT

Marcus T.

⭐ First stripe

· yesterday

Marcus just earned his first white-belt stripe. 25 classes in the books.

Posted automatically by Schedulous

🙌 💪
You and 31 others
· 8 comments
PR

Priya R.

👋 First class

· 3d

Welcome to the academy, Priya. First day on the mats done.

Posted automatically by Schedulous

👋 🥋
You and 27 others
· 11 comments

This week

124

posts

Reactions

2,103

↑ 23% vs last

Engaged

96%

of members

Add-ons for bjj

Everything you need
Nothing you don't

We pre-selected the add-ons that matter for bjj. No clutter. All included with Growth & Scale.

Included

Ranks & Skills

Structured progression for martial arts academies, CrossFit boxes, and any gym where members advance through levels. Define your curriculum, track ...

Install
Included

Appointments

Personal training, intro sessions, consultations — define your appointment types, set your availability, and let members book from the app. Everyth...

Install
Included

Challenges

30-day attendance challenges, 6-week transformations, social media contests — create any competition with flexible scoring, real-time leaderboards,...

Install

Toggle any add-on on or off from settings. All included at no extra cost.

Different by design

Why bjj is different

Generic gym software doesn't understand how you operate.

Belt promotions and rank tracking are central to retention. Members who see progress stay longer.

Class schedules shift between gi, no-gi, competition, and fundamentals. Your system needs to handle it.

Trial-to-member conversion is everything. Most prospects decide within 2 classes.

Community is built on the mat but reinforced between sessions. Your app keeps that connection alive.

🥋

Ready to run your bjj business better?

The founding deal: rate locked for life, first 3 months at 50% off, and a free branded app for your first year — your logo, your colors, your name in the App Store.

Get the founding deal Preview your branded app

Zero obligation · No credit card · No commitment to buy