Turn more leads into members
The average gym loses 40% of leads to slow follow-up. Schedulous ranks every lead by priority and tells you exactly who to call today — no lead falls through.
- Avg. response
- < 2 min
- when Oscar replies for you
- Leads worked
- 100%
- nothing slips through
- Ranked pipeline Every lead scored by value and recency so the hottest are top of the list.
- Auto follow-up tasks Tasks appear as leads move through tour, trial, and onboarding stages.
- One unified inbox Website, walk-ins, referrals, and DMs — one place, not five.
- Full contact history Never ask "where were we?" again.
Lead Pipeline
+4 this week$2,840/mo potential
New
5Sarah M.
HotWebsite form · 2hrs ago
$149/mo
Jake R.
Walk-in · yesterday
$99/mo
Toured
3Lisa K.
HotLoved morning class
$199/mo
Tom B.
Wants to try BJJ
$149/mo
Trial
3Alex P.
2 classes done
$149/mo
Maria C.
Starts Monday
$199/mo
Won
4Chris D.
Signed yesterday!
$199/mo
Priya S.
3-month commit
$149/mo
Your Day
6 actionsSarah M.
Follow up — toured Monday, loved the vibe
Jake R.
Call back — tried class, hasn't signed up
Lisa K.
Send intro offer — asked about pricing
Marcus J.
Payment failed — card expired 3 days ago
Tom H.
Check in — week 2 of trial, how's it going?
Keep 12 more members a month
Open Schedulous and know exactly what to do. Who's at risk. Who missed a payment. Who just hit a milestone.
The retention math
If your average member pays $175/mo and stays 14 months, saving 12 more members a month is $29,400 in LTV — every month.
- At-risk alerts Members flagged before they cancel, ranked by revenue impact.
- Failed payments, same day Notifications hit you and the member within minutes.
- Milestones surfaced Birthdays, anniversaries, first-anniversary-of-signup — reach out at the right moment.
- Winback queue Lapsed members grouped with the best reason to reach out.
Run the day in half the time
Class rosters, check-ins, and reservations built for busy class transitions. One-tap check-in or self-service kiosk. Members book through your branded app.
1-tap
check-in on mobile
Kiosk
self-service iPad mode
- Recurring schedules Programs, training areas, and recurring class templates.
- Capacity & reservations Live class caps with waitlists that auto-fill.
- Member-side booking Members book and cancel from your branded app.
- Spot-based classes Floor maps for programs that reserve specific spots.
Today's Classes
5 classes · 74 booked6:00 AM
Morning Fundamentals
Coach Mike
9:00 AM
Foundations
Almost fullCoach Sarah
12:00 PM
Competition Team
Coach Alex
5:30 PM
Evening All Levels
Almost fullCoach Mike
7:00 PM
Open Mat
Open
Revenue Pace
March 2026
On pace$38,400
↑ 12%of $45,000 goal · projected $42,100
142
Active members
+8
Net new
2.1%
Monthly churn
$270
Avg revenue
Know your numbers without digging
Revenue pace against your goal. Failed payments. All updated in real time. When a payment fails, the system notifies you, emails the member, and creates a recovery task automatically.
Zero revenue share
On Growth and Scale plans we don't take a cut of what you process. Every dollar you recover stays with you.
- Revenue pace tracker See if you'll hit your monthly goal, with projected landing.
- Failed payment recovery Automatic member emails + a task in your queue.
- One-click resolution Retry, refund, or mark uncollectible without leaving the row.
- MRR at a glance New, churned, expansion — broken out the way you think about it.
You coach. The system handles the rest.
This is what makes Schedulous different. When something happens, the system reacts. You never set anything up.
- Event-driven follow-ups Check-in triggers create the right tasks automatically.
- Payment recovery flows Failed payments start recovery workflows in seconds.
- Lead nurture New leads get automatic follow-up schedules by source.
- Membership sync Upgrades, pauses, and cancellations keep everything aligned.
System Activity
12 actions todayNew lead: Sarah M. from website form
2 min agoPayment failed: Marcus J. · $149/mo
1 hr agoNo visit in 14 days: Diana L.
3 hrs ago100th check-in: Coach Mike
YesterdayYour brand on their phone
Give your members a branded mobile app with your logo and colors. They book, check in, and connect through your private community.
- Your brand in the stores Logo, colors, and name on Apple App Store and Google Play.
- Book, check in, connect Class booking, one-tap check-in, and community feed built in.
- Light + dark mode Auto-matches your members' system setting.
- Free for year one Included with the founding deal — save up to $1,200.
Reporting
The numbers you actually need
Pace, attendance, and attribution — the three reports that change what you do today.
Goals you can see
Month-to-date against your goal, with last month and where you’re on track to land — so you see the gap, not just a total. Schedulous ties that to who to work and what to do next. Try the growth playground with your member numbers.
Attendance you’ll actually use
Reports
Headcounts by program and class, trends week over week, and who’s slipping — so you can coach the schedule and the floor, not guess from sign-in sheets.
What drives your revenue
Reports
Tie showing up to buying in — see which programs, classes, and cohorts correlate with revenue so marketing and the mat stay aligned.
Revenue pace
Month-to-date vs goal
Goal setting
$41,847
59.8% of goal
Goal
$70,000
No more shared passwords.
Every staff member gets their own 4-digit PIN. Tap the avatar, punch it in, switch in one second — every action tagged to the real person. When a coach leaves, revoke one PIN and they're out.
Add-ons for your modality
Not every gym needs everything. Enable just the tools that fit your training style.
Ranks & Skills
Structured progression for martial arts academies, CrossFit boxes, and any gym where members advance through levels. Define your curricul...
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Appointments
Personal training, intro sessions, consultations — define your appointment types, set your availability, and let members book from the ap...
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Body Metrics
Track weight, body fat, chest, waist, arms — whatever matters to your members. Progress photos, trend charts, and the data coaches need t...
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Challenges
30-day attendance challenges, 6-week transformations, social media contests — create any competition with flexible scoring, real-time lea...
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Training Log
After every class, members rate their session — energy, effort, recovery — with a simple green, yellow, or red. Coaches see who's thrivin...
Learn more
Included with Growth and Scale plans. Enable what you need, hide what you don't.