🎯 Schedulous for PT

More clients.
Less admin.

Personal training studios run on relationships. Schedulous handles the operations so you can focus on your clients.

Get the founding deal See all features

Zero obligation · No credit card · No commitment to buy

Sound familiar?

What pt owners deal with

✕

Clients who cancel sessions and never rebook with no follow-up system

✕

Managing 20+ individual schedules with different frequencies and preferences

✕

No way to see which clients are at risk of ending their commitment

✕

Communication scattered across text, email, and DMs

How Schedulous helps

Built for how pt actually works

Retention

Client retention tracking

See which clients are booking less frequently. The system flags declining engagement before the client decides to leave.

At Risk

3 need outreach

$447/mo at stake

Marcus J.

High $149/mo

No visits in 18 days · was training 3×/wk

Diana L.

Medium $149/mo

Dropped from 4×/wk to 1× · missed last 3

Ryan T.

High $149/mo

Failed payment 3 days ago · card expired

2 high
1 medium
Updated 5 min ago
Operations

Session scheduling

Manage individual sessions, small group training, and open gym time in one schedule. Clients book through your app.

Today's Classes

5 classes · 74 booked
Day Week

6:00 AM

Morning Fundamentals

Coach Mike

18/24

9:00 AM

Foundations

Almost full

Coach Sarah

7/8

12:00 PM

Competition Team

Coach Alex

12/16

5:30 PM

Evening All Levels

Almost full

Coach Mike

22/24

7:00 PM

Open Mat

Open

8/30
Today

Your daily client list

Who to follow up with, who hasn't booked their next session, who has a birthday. Everything surfaced in one place.

Your Day

6 actions
2 overdue

Sarah M.

Follow up — toured Monday, loved the vibe

Overdue

Jake R.

Call back — tried class, hasn't signed up

Overdue

Lisa K.

Send intro offer — asked about pricing

Today

Marcus J.

Payment failed — card expired 3 days ago

Today

Tom H.

Check in — week 2 of trial, how's it going?

Today
Revenue

Revenue tracking

Session packs, monthly memberships, per-session billing. All handled by Stripe. See your revenue pace in real time.

Revenue Pace

March 2026

On pace

$38,400

↑ 12%

of $45,000 goal · projected $42,100

142

Active members

+8

Net new

2.1%

Monthly churn

$270

Avg revenue

Oscar

Answering for PT · right now

Online
I want to train twice a week with a focus on mobility. Who's the best fit?
That's Coach Riley — mobility and corrective movement are her focus. She has Tuesday/Thursday slots at 8 AM. Book both?
Do you offer a session pack I can try without committing to monthly?
Our intro pack is 5 sessions for $299, good for 60 days. Want me to grab your assessment and first session?
My knee gets fussy — can I still train?
Absolutely. Our trainers program around joint history every day. I'll note it on your intake so your coach sees it before session one.

Channels

📞 Calls 💬 SMS ✉️ Email 🌐 Web chat
Oscar AI

Oscar books sessions and matches trainers

Personal training lives and dies by matching the right trainer to the right client. Oscar asks a few questions, picks the best-fit coach, and books the assessment — before a prospect ever clicks 'contact us'.

  • Matches prospects to the right trainer based on goals
  • Books assessments, session packs, and rebooks 24/7
  • Tracks progress-check milestones and surfaces them to coaches
  • Flags injury-history conversations so nothing falls through
Meet Oscar
Community

Your pt community, alive in their pocket

🎯 Every promotion, PR, and first-class moment shows up in your gym's private feed — posted by your coaches, or automatically by Schedulous. No algorithm. No ads. Just your people.

  • 100% reach Every post reaches every member — no feed sorting, no suppression.
  • Auto-celebrations Milestones your members care about, posted without anyone having to remember.
  • Coach-led culture Instructors post directly to the feed from their phone between classes.
  • Private to your gym Members of your academy see it. Nobody else.

Community

🎯 PT · private feed

Live
CR

Coach Riley

Trainer 🏋️ Deadlift PR

· 2h

Megan pulled a 285 lb deadlift today. Twelve weeks ago she was at 185 and scared of the bar. Trust the process — and the trainer.

🏋️
Strength block · Week 12
🏋️ 🔥 💪
You and 41 others
· 15 comments
JK

Josh K. 100 lb jump in 12 weeks. Huge.

DL

Dmitri L.

📸 Progress check

· yesterday

Six-week progress check for Dmitri. Body-fat down 3 points, lifts up across the board. Data doesn't lie.

Posted automatically by Schedulous

📈 💪
You and 26 others
· 8 comments
CH

Claire H.

👋 First session

· 3d

Claire's first session is in the books. Assessment done, 12-week plan loaded, ready to go.

Posted automatically by Schedulous

👋 🙌
You and 18 others
· 5 comments

This week

82

posts

Reactions

1,384

↑ 23% vs last

Engaged

91%

of members

Add-ons for pt

Everything you need
Nothing you don't

We pre-selected the add-ons that matter for pt. No clutter. All included with Growth & Scale.

Included

Appointments

Personal training, intro sessions, consultations — define your appointment types, set your availability, and let members book from the app. Everyth...

Install
Included

Body Metrics

Track weight, body fat, chest, waist, arms — whatever matters to your members. Progress photos, trend charts, and the data coaches need to personal...

Install
Included

Training Log

After every class, members rate their session — energy, effort, recovery — with a simple green, yellow, or red. Coaches see who's thriving and who ...

Install

Toggle any add-on on or off from settings. All included at no extra cost.

Different by design

Why pt is different

Generic gym software doesn't understand how you operate.

PT is relationship-driven. When a client feels forgotten, they find another trainer.

Session scheduling is 1-on-1 complexity. Cancellations and rescheduling are constant.

Revenue per client is high. Losing one client hits harder than losing one group class member.

Client communication between sessions drives accountability and retention.

🎯

Ready to run your pt business better?

The founding deal: rate locked for life, first 3 months at 50% off, and a free branded app for your first year — your logo, your colors, your name in the App Store.

Get the founding deal Preview your branded app

Zero obligation · No credit card · No commitment to buy